Add Security to Your Important Documents in Office 2010

With the constant threats of data breach and theft lurking around us, it has become crucial to keeping out data safe. Microsoft Office 2010 allows the users to password protect their files to stop other people from opening and/or modifying the files. The passwords are incredibly easy to add and remove. The password protection is a security feature which uses robust encryption. Read on to know how to keep your Office 2010 documents secure:

Securing Word Documents

If you wish to secure your Microsoft Word Documents for MS Word 2010 or versions which came after Office 2002, then you have the option to go for a more advanced level of security while saving the document. Instead of simply clicking Save, follow these steps:

• Go to File and click on Save as
• In the file save dialog box, click tools which will be on the upper right side.
• Click on Security Options
• The security options dialog box will give multiple options.
• In the Password to open option, you can just type in the password of your choice in the text box if you want nobody to be able to access the file without a password.
• If you are using MS Word 2002 or 2003 then click the advanced button which will be right next to the password box and you can pick a more advanced level of encryption which will make your document more secure.
• If you want people to access the file but be unable to make changes to it, you can select the Password to modify option and set a password to restrict others from editing the document.
• Other options to protect the document’s privacy are also provided by the security box. These options include removal of personal information from file properties, warning before printing, sending, or saving a file which has tracked comments or changes to it, to enhance merge accuracy it stores random numbers, and making the hidden markup detectable while opening or saving the document.
• Click OK and lose the Security Options dialog box.
• Enter a file name and click Save.

Securing MS Excel Documents

The protection offered for Excel files is very similar to that of Word. In order to protect your Excel files, follow these steps:

• Click File and then Save As.
• Go to Tools in the dialog box
• Click General Options
• To make the file totally inaccessible without a password, click on Password to open and enter a password.
• For more sophisticated security options for security, click Advanced.
• If you want to restrict the editing of the document and not the viewing then click on Password to modify and set a password.
• Click OK
• Enter a file name and click Save.

Securing Microsoft Outlook PST Documents

Those who wish to export data from MS Outlook to PST files; they can protect their data to make sure that the data cannot be accessed by other people. Here are the steps:

• Go to File
• Click on Import and Export
• Select Export to a file
• Click on Next
• Choose Personal Folder File
• Click on Next
• Select the folders and subfolders which are to be exported.
• Click on Next.
• Select an output path and the name of the file.
• Pick out one of the three export options:

1. Replacement of duplicates with exported items
2. Let duplicate files be created.
3. No export of duplicate files.

• Click on Finish.
• In the encryption setting, you will be given three options to select from: No encryption, high encryption, and compressible encryption.
• At the bottom of the window, type in a password and verify it by typing it again.
• Choose if you want to save the password in the password list.
• Click OK

Microsoft Office 2010 is an extremely safe, secure, productive, and efficient suite. MS Office is composed of a variety of products and services which are unique and useful. If you want to get MS Office for your home or work then visit the activation URL Office.com/Setup 2010

If you need support for other MS Office products, please visit the links given below:

Office.com/Setup | Office.com/MyAccount | Office.com/Setup 365 |  Office.com/Setup 2016

SOURCE – office-setup.net